Business

8 Areas Where Your Business Can Save Money By Comparing Costs

By Ryan Bradman | May 27, 2023

Table of Contents

Acquiring more customers and increasing sales are two ways businesses increase their profits. However, many business owners do not pay as close attention to their costs and expenses as they should, as both can lead to lower-than-expected profits. Since profits are calculated by subtracting expenses from revenue, reducing expenses leads to higher profitability.

There are many ways to reduce expenses, one of them comparing the cost of different products and services from different vendors and suppliers. Doing so will help you find ones that are cost-effective while having the features you need and being of the quality you expect. There are many areas where businesses can compare costs, but this article will focus on the ones where they can make substantial savings by comparing and switching if needed.

8 Areas Where Your Business Can Save Money By Comparing Costs

IT Services

Every business uses at least one IT service, whether that is the internet, a cloud server, or VoIP. Because of how profitable the sector is, countless businesses provide IT services, meaning businesses like yours have numerous potential partners to choose from, depending on what you need.

With some research and patience, because you might have to reach the business directly to ask about their costs, you can put together a spreadsheet containing the cost of all the services you need from different IT companies.

Many businesses also outsource their IT management to save money. In that case, it is better to compare the cost of whole IT management packages instead of individual services, as that would be most relevant in such a situation.

Software and Software Licences

If your business uses one or two pieces of software, the cost might not be alarming if the software is essential. However, many businesses use ten or even more pieces of software from different vendors. The costs add up quickly when you use so many and have tens or hundreds of employees.

The good news is that it is possible to find cheaper software that does the same thing the one you have is doing. It will require some research and comparison, but you can find it.

Another option is to rely on businesses that do the comparison for you and bundle the software in a neat package. Apart from the comparisons, these companies can save you money by negotiating with software developers and vendors on your behalf.

You only need to tell them the software you need; they will find it for you. Businesses typically save tens to hundreds of thousands annually using these bundling services.

Raw Materials and Inventory

Every business relies on a vendor or supplier for the raw materials they use to manufacture their products or finished goods they sell to customers. The beauty of the free market is that there likely is more than one supplier of the raw materials or inventory you need. This is something that your business can take advantage of to save money.

While there might not be a convenient online platform to compare the cost of what you need specifically, that doesn’t mean you cannot ask for quotes from different suppliers for price comparison. Get quotes from at least three suppliers to find one that provides you with the best value for what you are paying.

Also, feel free to negotiate once you get the quotes. The quotes will tell you what the market value of what you need likely is, so you have leverage when negotiating with the company you like most amongst those you have asked for quotes.

Professional Services

Hiring the people you need for your business’s various departments can be expensive. Businesses can outsource the professional services they need, including accounting, human resource management, payroll, customer support, and legal counsel to save money and save themselves the hassle.

In most cases, businesses engage the services of other companies that provide all the services they need in one package. Such businesses include professional employer organisations (PEOs) that handle HR, payroll, and other smaller tasks within these bigger roles, such as pensions and other benefits.

Water Supply

Water remains one of the most important inputs for all kinds of businesses. Every business uses water in different ways, whether in their manufacturing processes or the office kitchen. It is not enough to think about the cost of the water you use within the business; it is also a good idea to combine this with the cost of handling wastewater, which can be substantial, again depending on the business.

Businesses can compare business water rates and get quotes from different suppliers to find areas where they can save money. Signing business water contracts with a different supplier can also lead to better customer service and a more reliable supply. This is crucial for businesses whose processes would halt without water. Businesses can use reliable online platforms to compare business water rates and suppliers to get quotes that help them save money as they enjoy competitive water rates.

Electricity Supply

Electricity is crucial for today’s businesses due to our reliance on computers, various other pieces of technology, and machinery that requires power. Power is also vital in the manufacturing industry, which either supplies the raw materials businesses need to create their products or creates the products businesses sell to their customers.

If you have more than one electricity supplier in your area, there is likely a comparison platform you can use. You can use it to compare their rates, reliability, customer service, and other factors that make them a better pick than the competition.

Some of the power suppliers you find using these suppliers will even give you a discount for switching to them if you are a heavy user, which is both a great incentive and an excellent way for your business to save even more money.

Shipping and Logistics

Every business that sells physical products has to ensure their products reach their customers somehow. For this, they hire shipping and logistics companies. Analysing companies that provide courier, freight forwarding, third-party logistics, and other logistics services can help you know what you need to pay for their services and what you get for what you pay.

Let the data you get from analysing customer reviews, delivery times, and, importantly, costs be your guide when trying to save money on shipping and logistics.

Employee Benefits

Companies with good employee benefits have happier employees who are more likely to be productive and loyal. Keeping employees happy and encouraging loyalty is essential for employee retention, which can cost businesses money if they have to keep hiring people.

Many businesses rely on others that provide the benefits that go into these packages, such as retirement plans, different types of insurance, wellness programs, or even employee rewards, to provide them. These services can end up costing a lot of money, depending on how they are structured.

When comparing packages, find a balance between what they are providing and the quality of their services against attracting and retaining the best talent while keeping costs manageable.

While cost is only one factor to consider when choosing a supplier or vendor, it is a significant determinant of profitability and business longevity. Comparing the cost of various products and services and what you get when you pick a vendor will help you find the right balance between cost and value, leading to significant savings for your business.